Refer to the Student Attendance Accounting Handbook for requirements for attendance, special program eligibility, and audit concerns. Rules for the collection of all the attendance data are addressed in the Handbook.
Submission 3 is for all six six-week reporting periods. Regardless of the structure of the actual instructional calendar, the full school year (usually 180 days) for each instructional track offered by the district must be reported in six approximately equal reporting periods.
All schools must submit attendance data by the required reporting date. If the school year for a particular school/track has not ended when the submission is due, report the actual number of instructional days completed so far. Include the completed attendance data for the entire school year with the resubmission. LEAs with year-round programs that end after the reporting date will be permitted to delay their one resubmission, as specified in the resubmission policy.
Attendance data must be reported for each student who was enrolled for at least two hours for one or more days within the indicated reporting period. Students enrolled for less than two hours per day are not counted in membership and attendance data is not reported.
Students who attend more than one grade, track, or campus during a specific reporting period will have attendance data for each grade, track or campus. Students with special program attendance must have basic attendance data. Do not report attendance data for students in GRADE-LEVEL-CODE EE who are not served through the special education program at least two hours each day.
Do not report attendance data for a student who was not in attendance during the reporting period indicated.
The "total days" reported for each basic attendance data element is the total for that specific reporting period. If a student has multiple entries and withdrawals in the same grade in the same school on the same instructional track during a specific reporting period, total days for each data element are reported.
Days may be reported only in whole days or half days. The "total days" reported for students in half-day programs, such as pre-kindergarten, cannot be more than half of the "number of days taught" for that reporting period.
The sum of TOTAL-DAYS-ABSENT and TOTAL-ELIGIBLE-DAYS-PRESENT is usually not
more than 180 for any student.