Education Service Center Responsibilities

ESCs are responsible for the following with regards to the PEIMS Collection: 

1.       Assisting LEAs with their PEIMS data submissions to the TSDS PEIMS system in order to meet published deadlines;

2.       Using data validation rules and PEIMS reports to review data submitted by LEAs;

3.       Verifying that LEA submissions contain PEIMS data for all categories required by the collections;

4.       Ensuring that all fatal errors are corrected;

5.       Approving the PEIMS data in the format specified TEDS, by the specified due dates for each collection;

6.       Notifying LEAs when the LEA PEIMS data have been approved and made available for further processing by TEA;

7.       Submitting current, complete, and accurate ESC PEIMS data for all applicable categories required for the Fall and Mid-Year Collections;

8.       Validating ESC PEIMS data per the data validation rules in the TEDS; and

9.       Delivering “fatal-free” corrected PEIMS data on or before the due dates set by TEA.

ESCs are responsible for the following with regards to TSDS Collections (i.e. ECDS, SPPI-14, and Class Roster):

1.       Assisting LEAs with their TSDS data submissions to the TSDS system in order to meet published deadlines;

2.       Using data validation rules, the guidance from TEDS, and LEA error reports to review data submitted by LEAs;

3.       Verifying that LEA submissions include data for all categories required by the collections;

4.       Ensuring that all fatal errors are corrected;

 

ESC Executive Directors are responsible for submitting the electronic "Superintendent’s Statement of Approval of Summary Report and Error Listing" (SOA) for each submission and resubmission based on the final review of the ESCs PEIMS data file.

The electronic signature (SOA) certifies: 

1.       The ESC has submitted all required PEIMS data with zero fatal errors;

2.       The ESC has verified the accuracy and the authenticity of the PEIMS data submitted for the collection;

3.       The PEIMS data presented in the summary reports and all warning messages in the validation error listing have been reviewed for accuracy; and

4.       The accuracy and authenticity of the PEIMS data submitted for the collection.

 

The electronically signed form is stored on a secured TEA server and a copy is emailed to the executive director and ESC PEIMS Coordinators.

To facilitate accuracy and timely PEIMS and TSDS data delivery, the ESCs

1.       Explain the overall data collection requirements for PEIMS and TSDS to appropriate LEA personnel;

2.       Train LEAs to adequately meet the PEIMS and TSDS data submission requirements; and

3.       Train LEA personnel on TSDS Unique ID error corrections in order to meet ensure that accurate student and staff identity and demographic information is submitted.

 

The ESC training covers:

1.       Overall data flow;

2.       Delivery schedules;

3.       Data element definitions and reporting requirements;

4.       Data submission formats;

5.       Data validation requirements;

6.       Correction cycles;

7.       Approval of the summary report and error listing;

8.       Operations of the Education Data Warehouse (EDW) data collection system;

9.       Operations of the UID Enrollment Tracking system; and

10.   TSDS Unique ID corrections.

 

The ESCs play a consulting role to assist LEAs in preparing the PEIMS and TSDS data submissions and to ensure data quality and compliance with the schedules. The ESCs designate a contact person and an alternate who coordinate ESC assistance by:

1.   Answering questions about TEDS;
2.   Organizing the data submission schedules;
3.   Answering questions about the validation and summary reports;
4.   Organizing the error correction schedule; and

 

Special Instructions for Shared Services Arrangements

An ESC that serves as a fiscal agent for a shared services arrangement reports the data for the shared services arrangement. The instructions for reporting shared services arrangement data found in TEDS also apply for ESC fiscal agents.