StaffEducationOrgEmploymentAssociation Complex Type
**StaffReference Complex Type
The StaffReference Complex Type represents the staff assigned to the education organization.
**StaffIdentity Complex Type
The StaffIdentity Complex Type provides user information to look up and link to an existing staff record in the receiving system.
TX-UNIQUE-STAFF-ID (E1524) is a unique number or alphanumeric code assigned to a staff by a state education agency.
**EducationOrganizationReference
The EducationOrganizationReference Complex Type represents the organization with which the staff is employed.
**EducationalOrgIdentity Complex Type
The EducationalOrgIdentity Complex Type provides user information to look up and link to an existing educational organization record in the receiving system.
DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.
StaffEducationOrgEmploymentAssociationExtension Complex Type
PERCENT-DAY-EMPLOYED (E0760) is that percentage of a standard district work day for which the employee is hired to work. For an employee on contract, the percentage may be determined directly from the contract: full-time = "100"; half-time = "50"; and so on. For an employee who is not on contract, the percentage may be determined as follows.
Example: The standard work day for the district is 7 hours. An employee is hired to work for 4 hours a day. This data element is coded as "57" for this employee because 4/7 = .571, which is rounded down.
Those employees such as cafeteria workers and bus drivers who work only a few hours each day are not to be reported as "100" in this field. Do not look at the job, but rather the number of hours worked in relation to the standard district work day.
NUMBER-DAYS-EMPLOYED (E0160) indicates the actual number of at-work days within the school year that a person is scheduled to work in the district. This number does not include holidays, weekends, and any other days the employee is not scheduled to work.
If a person does not work the same amount of days as shown on the contract, then the actual number of days the employee will work must be reported. This situation may occur when a person does not begin work at the start of the school year.
Staff Payroll Calculated Values
Full Time Equivalents (FTEs) are calculated in the following manner:
If NUMBER-DAYS-EMPLOYED is greater than or equal to 187 then FTE = PERCENT-DAY-EMPLOYED divided by 100.
If NUMBER-DAYS-EMPLOYED is less than 187, then FTE =
(PERCENT-DAY-EMPLOYED divided by 100) X (NUMBER-DAYS-EMPLOYED)
187
Base Salary is the total of all PAYROLL-AMOUNTs where PAYROLL-ACTIVITY-CODE is 80.
FTE Salary is Base Salary divided by FTE.
AUXILIARY-ROLE-ID (E1594) Identifies the capacity in which a non-exempt auxiliary employee serves.
The Auxiliary Role ID is reported for all LEA employees who serve the LEA in a non-professional or non-para-professional role. These persons reported with an Auxiliary Role ID are reported with base pay associated with Object Code 6129. It is possible some professional staff will also be reported with an Auxiliary Role ID. An example would be a Classroom Teacher (Role ID 087) that also drives a bus route for the school. This person would have at least two payroll accounting entries; one with Object Code 6119 and one with Object Code 6129.
There is some duplication between the ROLE-ID (C021) and the AUXILIARY-ROLE-ID (C213) therefore it is the district’s discretion to determine if the staff person is employed in a professional capacity or non-professional capacity.
For additional guidance on reporting ROLE-ID and/or AUXILIARY-ROLE-ID for staff, please see “When to Report ROLE-ID or/and AUXILIARY-ROLE-ID” table located under the StaffExtension Complex Type for more details.