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Data Submission Specifications

 

Close cooperation of local education agencies (LEAs), regional Education Service Centers (ESCs), and the Texas Education Agency (TEA) are required for the success of the Texas Student Data System (TSDS).

 

The Texas Education Data Standards (TEDS) are based on Ed-Fi Core, a widely adopted, open-source data standard developed by the educational community. The Ed-Fi Core serves as the basis for collecting data in TSDS. Texas Core Extension is used when the foundational Ed-Fi Core does not accommodate a Texas specific requirement.

 

TEDS is based on the exchange of extensible markup language (XML) formatted data in interchange schemas, a structured format for the transfer of this data. Interchange schemas are specific data exchange schemas that are composed from the choice of elements available in the Ed-Fi Core and the Texas Core Extension. These interchange schemas allow users to load specific data sets to the Education Data Warehouse (EDW).

 

TSDS uses the interchange schemas to load the data to the EDW. The interchange schemas must be loaded in the order listed below. If a collection does not require an interchange, then skip to the next interchange.

1.              InterchangeEducationOrganizationExtension

2.              InterchangeEducationOrgCalendar

3.              InterchangeMasterScheduleExtension

4.              InterchangeStudentExtension

5.              InterchangeStudentParentExtension

6.              InterchangeStudentEnrollmentExtension

7.              InterchangeStaffAssociationExtension

8.              InterchangeStudentAttendanceExtension

9.              InterchangeStudentDisciplineExtension

10.           InterchangeStudentGradeExtension

11.           InterchangeStudentTranscriptExtension

12.           InterchangeStudentProgramExtension

13.           InterchangeAssessmentMetadata

14.           InterchangeStudentAssessment

15.           InterchangeStudentCohort

16.           InterchangeSSAOrganizationAssociationExtension

17.           InterchangeFinanceExtension

18.           InterchangeStudentRestraintEventExtension

 

The TSDS data collections are:

 

Public Education Information Management System (PEIMS) Collection

 

• PEIMS Fall Submission: Represents the state of the LEA as of the PEIMS Fall snapshot date, which is the last Friday in October, whether or not this is a day of instruction. LEAs shall report all students served and staff employed on that date. Exception: Leaver data are reported based on leaver status as of the last Friday in September. ESCs and LEAs shall report current school year budget data. All LEAs report data for the PEIMS Fall submission.

 

• PEIMS Mid-Year Submission: Includes actual financial data for the prior school year. All LEAs report data for the PEIMS Mid-Year submission.

 

• PEIMS Summer Submission: Includes yearlong student attendance, course completion (high school courses, Texas Virtual School Network (TxVSN) Online Schools program courses, and TxVSN Statewide Online Course Catalog courses), disciplinary actions, restraint events, and course section data. All LEAs report data for the PEIMS Summer submission.

 

• PEIMS Extended Year Submission: Includes Extended School Year (ESY) services provided to special education students, flexible attendance for the Optional Flexible School Day Program (OFSPD) Credit/Promotion Recovery Program, students participating in the Bilingual/ESL Summer School program, and dual credit course completion. Only LEAs offering one of these described programs are required to report data for the PEIMS Extended Year submission.

 

Charter School Waitlist Collection

This yearly submission is for charter Schools to report information about campus student enrollment, educational enrollment capacity, whether the charter school uses a waiting list for admission to each campus. If a waiting list is used by a campus, the charter school will report basic information on students who have applied to but are not enrolled in the charter school as of the last Friday in September.

 

Class Roster (CR) Collection

This collection includes organization, staff identification and demographics, class assignment, student identification and demographics, and class enrollment data. The Class Roster Submissions are:

 

• Class Roster Fall Submission as of the last Friday in September.

 

• Class Roster Winter Submission as of the last Friday in February.

 

Early Childhood Data System (ECDS) Collection

This collection includes organization, staff and student identification, teacher class assignment, student class enrollment, and assessment data.  The ECDS submissions are:

 

• ECDS Kindergarten Submission: LEAs that administer a Commissioner Approved Kindergarten Assessment Instrument are required to submit beginning of year assessment results.

 

• ECDS Public Prekindergarten Submission: LEAs are required to submit prekindergarten program data regardless of whether or not the LEA administers one or more of the assessments included in the Commissioner’s List of Approved Prekindergarten Assessment Instruments.

 

• ECDS Private Prekindergarten Submission:  If the private prekindergarten opts to report their prekindergarten program data, the private prekindergarten will submit their data through the ECDS Collection Spreadsheet. The data collection includes student demographics, teacher class assignment, student class enrollment, and special program data.

 

Residential Facility (RF) Tracker Collection

This yearly submission is for LEAs to report information about special education students who reside at a residential facility and are being served by an LEA. These students will be reported as soon as services begin.

Special Education Language Acquisition (SELA) Collection

This yearly submission is for LEAs to report information on the language acquisition of students eight years of age or younger who are deaf or hard of hearing, identified with an auditory impairment or deaf/blind using the following DISABILITY-TYPE codes: '02' Deaf-Blindness (Deaf-Blind) or '06' Hearing/Auditory Impairment (Auditory Impairment).

 

State Performance Plan Indicator 14 (SPPI-14) Collection

This yearly submission is for LEAs to report information on students who are identified as having received special education services in the prior school year PEIMS Summer Submission that were reported with specific LEAVER-REASON-CODEs.