Education Service Centers(ESCs) are responsible for the following with regard to the PEIMS Collection: 

1. Assisting LEAs with their PEIMS data submissions to the TSDS PEIMS system to meet published deadlines;
2. Using data validation rules and PEIMS reports to review data submitted by LEAs;
3. Verifying that LEA submissions contain all PEIMS data required by the collections;
4. Ensuring that all fatal errors are corrected and special warnings and warnings are reviewed;
5. Approving the PEIMS data by the specified due dates for each collection;
6. Notifying LEAs when the LEA PEIMS data have been approved and made available for further processing by TEA;
7. Submitting current, complete, and accurate ESC PEIMS data required for the Fall and Mid-Year Collections;
8. Validating ESC PEIMS data per the data validation rules in the TEDS; and
9. Delivering “fatal-free” corrected PEIMS data on or before the due dates set by TEA.

ESCs are responsible for the following with regard to TSDS Core Collections:

1. Assisting LEAs with their TSDS data submissions to the TSDS system to meet published deadlines;
2. Using data validation rules, guidance from TEDS, and LEA error reports to review data submitted by LEAs;
3. Verifying that LEA submissions include all data required by the collections;
4. Ensuring that all fatal errors are corrected and special warnings and warnings are reviewed;

ESC Executive Directors are responsible for submitting the electronic "Superintendent’s Statement of Approval of Summary Report and Error Listing" (SOA) for each submission and resubmission based on the final review of the ESCs PEIMS data file.

The electronic signature (SOA) certifies: 

1. The ESC has submitted all required PEIMS data with zero fatal errors;
2. The ESC has verified the accuracy and the authenticity of the PEIMS data submitted for the collection;
3. The PEIMS data presented in the summary reports and all warning messages in the validation error listing have been reviewed for accuracy; and
4. The accuracy and authenticity of the PEIMS data submitted for the collection.

The electronically signed form is stored on a secured TEA server, and a copy is emailed to the executive director and ESC PEIMS Coordinators.

To facilitate accuracy and timely PEIMS and TSDS data delivery, the ESCs:

1. Explain the overall data collection requirements for PEIMS and TSDS to appropriate LEA personnel;
2. Train LEAs to meet the PEIMS and TSDS data submission requirements adequately; and
3. Train LEA personnel on TSDS Unique ID error corrections to ensure that accurate student and staff identity and demographic information is submitted.

The ESC training covers:

1. Overall data flow process, including the Application Programming Interface (API);
2. Delivery schedules;
3. Data element definitions and reporting requirements;
4. Data submission formats;
5. Data validation requirements;
6. Correction cycles;
7. Approval of the summary report and error listing;
8. Operations of the UID Enrollment Tracking system; and
9. TSDS Unique ID corrections.

The ESCs play a consulting role to assist LEAs in preparing the PEIMS and TSDS data submissions and to ensure data quality and compliance with the timelines. The ESCs designate a contact person and an alternate who coordinate ESC assistance by:

1. Answering questions about TEDS;
2. Organizing the data submission schedules;
3. Answering questions about the validation and summary reports; and
4. Organizing the error correction schedule.

Special Instructions for Shared Services Arrangements

An ESC that serves as a fiscal agent for a shared services arrangement reports the data for the shared services arrangement. The instructions for reporting shared services arrangement data found in TEDS also apply for ESC fiscal agents.